OmniMusic: Data Protection Policy

Introduction

OmniMusic recognises the importance of personal privacy and processing data in a safe, secure and appropriate manner. This policy explains how OmniMusic collects, stores, manages and uses personal data.

This Data Protection Policy will be reviewed by Trustees every two years, or when there are significant changes in legislation.

Why we collect personal information

OmniMusic will only collect personal information that is essential to our core work in delivering music making projects for children, young people and adults. This includes: 

What personal information we collect

Most of the information we collect is obtained directly from staff, tutors, external partner organisations, participants, carer/guardians of participants and associated individuals. This may include:

We may use sources, content and digital media that are available in the public domain for various purposes, but not limited to:

Sensitive personal information

OmniMusic might request sensitive information, personal identifiable information or data on protected characteristics. This data is only collected with the explicit consent of the individual. If this data is ever processed for purposes of monitoring and reporting, it is always done so anonymously. 

Photographs, audio and video recordings

Photographs, audio and video recordings are classed as personal information.  OmniMusic may take photographs, audio and video recordings during projects for marketing and publicity purposes. This includes, but is not limited to, printed and online publicity, social media, press releases and funding applications.

OmniMusic will always inform participants if it intends to capture photographs, audio or video recordings before the activity takes place and ask for their consent to be involved by completing a media permission form. Participants have the opportunity to request not to be included in any media captured, and where this is the case, individuals will be made identifiable to anyone capturing photos/videos/audio recordings.

For participants under the age of 18 or individuals over the age of 18 unable to consent themselves, permission must be given by a carer, guardian or parent of the individual taking part in the activity. We will work with partner organisations to assess the capacity of individuals to give proper consent. This assessment of capacity will be conducted in accordance with the Mental Capacity Act of 2005 and further information can be found here:
www.legislation.gov.uk/ukpga/2005/9/contents

We will not keep your data for longer than is necessary, in light of the reason(s) for which it was first collected. We will comply with our obligations and safeguard your rights under the Data Protection Legislation at all times.

Accessing personal data and complaints procedure

All associated individuals have the right to amend the personal data we hold on to them, remove consent at any time and raise concerns over the accuracy of their personal data. Individuals and partner organisations can request details of the personal information that we hold about them by contacting OmniMusic directly and providing a description of what they wish to see, together with proof of their identity. This can be done in the following ways: 

By email to: Tom Northey

By post: FAO OmniMusic, 23 High Street, Stockport, SK1 1EG 

All associated individuals have the right to lodge a complaint with The Information Commissioner’s Office.

For the purpose of the Data Protection Act 1998 and EU GDPR the data controller is OmniMusic (Company No. CE009612, Charity No. 1171097). 

Further information on data protection regulations and laws can be found here:
www.gov.uk/data-protection

Last reviewed: March 2024
Next review date: March 2025